In our presentation with Microsoft to the ANA Agency Financial Management Conference earlier this year, we made a compelling case for corporations to focus on eliminating the more than $300 billion in wasted marketing efforts associated with poorly conceived and poorly directed marketing projects.

Not a single executive of the 300+ we met at that conference missed the point. None of the ANA members we met disagreed that waste due to poor agency input is a problem. This has also been true of meetings since then. Marketers from Land O’Lakes, Kao Brands, Advance Auto Parts, Dell, and Microsoft all concur. Yet much more pressing, in all of their minds, is the subject of what could be DONE with the repurposed spend.

Marketers all know that eliminating waste is beneficial, yet they are unified in their belief that dropping that savings directly to the bottom line is not their first priority. What they want is simple: more ROI. Travelport’s CMO Jon Hall put it crisply: “We spend marketing dollars to achieve business objectives. Smartly reinvesting savings translates directly into higher ROI across all programs. A marketer’s job is to grow the company.”

This is absolutely true. Every marketer sets out with the same objective—regardless of strategy or tactic, the mission is the same—every marketing strategy and tactic should drive revenue, share, margin, brand equity, or a combination of these. Yet in our experience, they do so at differing levels of impact, or “return on marketing investment.”
As with any dynamic system, marketing efforts have a bell-curve of effectiveness. Your company’s marketing efforts have a measurable return. No matter how difficult it is to accurately measure the impact of any one marketing effort, the total efforts, year after year, are quantifiable. If you don’t already know it, determine as closely as you can your total revenue, margin, and brand equity directly attributable to total marketing operating expense.

At that point, the benefits of improving the inputs to the marketing communications process become clear. Increase the quality of the direction to your agencies before you and they begin spending the enormous resources required to develop and execute creative, then get it into the marketplace via paid or even earned media. This is not extremely difficult, or expensive to do. And the results can be dramatic. The chart at the bottom of this post makes the point clearly. Better input yields higher ROI.

If you would like assistance determining your overall ROI, and figuring out how to dramatically improve all your marketing efforts, contact us at info@brieflogic.com for a 30 minute conversation.

How Better Briefs Impact Marketing ROI

Casey Jones. CEO – BriefLogic.

In the complex and often confusing world of client-agency transactions, AAI’s standard review techniques are cost-effective methods to ensure the accurate and timely review of advertising costs and expenses. While most financial review firms, auditors and CPA firms typically use sampling techniques, AAI examines each individual invoice and its related line item costs for accuracy and contract compliance.

However, as AAI CEO Michael Lay states, “all of the costs we help recover for our clients, and it is a staggering figure, may be just the tip of the iceberg as we go to market with our new BriefLogic partnership.”

According to some industry analysts, total communications spend worldwide, across all marketing disciplines will exceed one trillion dollars in 2010. Currently, the corporate side of the industry is focused on the outcomes of that spend. Marketers are constantly interrogating the output of their agencies, their creative ideas, or the “stuff that sells.” According to co-founder and CEO, Casey Jones, BriefLogic has proved conclusively that someone has to think more deeply about the quality of the direction that sets these billions of dollars in motion. In a recent survey conducted by Greenberg Brand Strategies, it was determined that 30 percent of all agency time and energy is wasted or made inefficient due to poor input from marketing and brand managers.

Where AAI has experience in making sure that every single dollar that a marketer’s agency spends is accounted for, BriefLogic makes sure that it is directed properly at the front end of the process. AAI provides comprehensive audits of agency spend after-the-fact, and BriefLogic provides briefing tools, audit services, and agency input training to give marketers and agencies confidence that waste and inefficiency don’t occur on the input end.

In the article, Mr. Dan expresses the shift in compensation from the model established at the dawn of the industry in the late 19^th century to value-based agreements which base pay for performance, thereby aligning the interests of clients and agencies more closely. He mentions a number of key aspects that may be included in the new model, such as de-layering the service structure of agencies by reducing middle management; or relying more on freelance creatives and planners, this is something he calls Hollywoodization.

Mr. Dan also recommends that CMOs redesign the client’s side of the relationship as well by having marketers adapt a new set of skills and responsibilities. He primarily focuses on the skill set of the CMO and one aspect we at Jones&Bonevac especially agree with is what he calls, Process Audit and Design. The following is an excerpt from his article:

Process audit and design. With leaner agencies, single-mindedness is vital. CMOs should develop and champion a time-saving and labor-saving streamlined marketing and advertising process. You should ask yourself continuously, are assignments properly established and budgeted? Outcomes quantified, agreed to and documented? Is the approval process logical and prompt? Timetables unambiguous? During the transition, CMOs should establish a marketing and advertising process design plan to avoid operational bottlenecks.

Why we think that Mr. Dan is so spot-on will come as no surprise to those of you who regularly follow our blog. Just like Mr. Dan, we recognize the need to save time and labor by developing a process to streamline the marketing and advertising process.

We agree with the questions that he suggests to constantly be asking. While it may seem obvious that assignments should be properly budgeted, all too often the agency will go over budget as a result of unclear timetables or a lack of documented and quantified outcomes.

Mr. Dan also brought up the particularly important approval process; we suggest that one way to make it more logical and prompt is to reduce the number of decisions makers to one or two at the most. When the process clearly defines who is responsible for what and that there is little or no overlap among managers and decision makers, then the chances of success dramatically increase.

The ongoing transformation of the relationship between clients and agencies is something we at Jones&Bonevac take very seriously. We deliver multi-tiered solutions to our clients to help them quickly adapt to the challenges of the changing times. We offer training to companies seeking to give their marketers a head start in adopting these new roles and responsibilities. We provide a service as an objective third-party to review and audit our client’s communications with their agencies in order to design a more efficient and cost-saving process.

If you are interested about how your company can benefit by adopting these strategies then feel free to email info@jonesandbonevac.com, or visit our website at jonesandbonevac.com to find out more.

You may be young enough— in fact your entire team may be young or inexperienced enough—that you’ve never seen one or even heard about them. Yet this seemingly innocuous account management communications task of writing down the direction that a marketer is providing appears to be lost from the scene. Its loss creates enormous waste in the marketer-agency relationship.

It was simple. Contact Reports were the one essential agency tool for managing expectations on any project. They were mandatory. As an account manager, all you had to include were these five items:

1. Subjects discussed (a list of items covered in the meeting or call)
2. Decisions reached
3. Next steps (including when due)
4. Person responsible for each item in next steps
5. Note at the end of the document asking all meeting attendees to respond with corrections, if their notes or memory of the meeting does not correspond with what has been documented.

Contact Reports used to be an industry standard. Failure to produce one after a client meeting could be a mortal sin for an agency account or project manager, especially if that failure led to a miscommunication that cost the marketer money. Contact Reports tracked all the inevitable changes in the work. They settled disputes over what the agency was or was not asked to do. They helped resolve billing issues.

Not a single marketer, of the dozens and dozens I’ve talked to this last year, can remember getting a contact report from an agency of any kind after a meeting. Agency account managers have become lax on this issue, perhaps due to the mistaken assumption that email communication alone provides an accurate summary of decisions and expectations. Nothing could be less true.

No one searches through email correspondence to track decisions in a complex and expensive process. Directors of Client Services, senior account leadership and agency CEOs have become dropped the ball. Their defense? “Clients don’t expect them anymore.” They should. Corporations pay the price that is always due when communication between two groups is not precise and documented.

These simple guidelines, built into every SLA (service level agreement) or agency contract, will save both the client and the agency time, reduce churn, improve the work, and prevent mishaps in the essential partnership necessary to accomplish vital marketing goals.

Marketers should make sure their agency commits to the following process:

1. If you have a client call, a contact report must be sent via email to all participants within 24 hours
2. If you have a client meeting, a contact report must be sent via email to all participants within 24 hours
3. If you exchange a series of emails about the work, and as a result, a larger group must be notified, a summary contact report must be sent via email to all participants within 24 hours

As AdAge reported in the article, Want More Out of Your Agencies? Write Better Briefs, up to 30% of all agency time is made inefficient or wasted due to poor input. Some of this may, in fact, be the agency’s fault. The input may have been spot on for a given project, yet it may have been delivered in an unstructured manner. The agency’s failure to capture that input in a simple contact report precipitated the project’s collapse into chaos. Stop. Let’s rethink that last statement. If you, the marketer, haven’t required that your agency maintain best-practices in documenting changes in the work, you own the primary responsibility for the breakdown in communications. Most agencies will provide the level of service that marketers require of them.

Our advice to agencies? Step back up to the standards that were common in the days of the Mad Men, and mandate that your client-facing teams produce timely, comprehensive and accurate Contact Reports. If you do, your clients will respect everything else you do all the more.

Our counsel to marketers? If your agency managers don’t provide this level of service (and it is highly likely they don’t) then require it of them. If you don’t hold them accountable, then this much is certain – every communications failure about the work will guarantee that the work will either suffer or be more expensive. In an age of communications chaos, let’s not forget the fundamentals.

We at Jones&Bonevac feel the same way, particularly about how checklists can improve marketing efficiency. If you read the article, you’ll notice Dr. Gawande describes the process of building a skyscraper. The 32-story office and apartment complex he visited was being raised by the hands and minds of 250 individuals working at the site. Each person was responsible for tasks that determined whether or not the building would stand or fall. Building a successful marketing campaign is no different than building a skyscraper. Each person, whether on the client side or on the agency side needs to be sure to perform their task the right way at the right time in order for the project to succeed.

With a checklist, one can only imagine how much more efficiently and effectively a marketing communications plan would come together. So much time and effort would be saved, so many dollars and resources would not be wasted, if only marketing and advertising employed the use of  a simple checklist.

Dr. Gawande states a theory in his book. He says: “Under conditions of complexity, not only are checklists a help, they are required for success.” If you know anything about marketing and advertising you will agree it is absolutely a complex process.

Now put your pen to paper and draw a small box in the upper left hand corner and write next to it, email info@jonesandbonevac to learn how to further improve marketing efficiency.

The most successful agencies in the next decade will not be averse to procurement executives. They will neither think “dreaded procurement,” nor dread the questions posed by procurement. They are, at their essence, questions about value and differentiation. Is the agency service valuable? Is it different from the shop next door? If the answers are yes, there is little to dread. If no, then they have only themselves to blame.

Procurement is getting smarter the more they get involved. At the moment, many of their executives don’t understand our industry. That is changing rapidly. Even if they dial down the pressure (which is not likely) the rules governing agency revenues and profits will never change.

Create business value, in a way that is different from your competition. If you do, the field is yours . . .

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